Port of Bellingham Commission

Shall the commission:

163. Establish a new model for moorage rates at Squalicum and Blaine Harbors? The Marina Advisory Committee met 10 times with different interest groups and discussed the impact the model would have on each group. The new model will link the port’s financial statement with the adopted operating and capital budget; reduce the annual discount for prepaid moorage; build a contingency reserve fund; set moorage rates for 2011 and adjustments for 2012 – 2015 and establish a new active commercial fishing rate. Failed 1-2. Staff was directed to revise the annual pre-paid moorage discount from 10 percent to five for a February meeting. (Resolution 1285) Approved 3-0

164. Approve the 2011 Bellingham airport tariff schedule? Staff recommended and the airport advisory committee agreed on a $9 charge for a lost parking ticket; a $50 charge for a lost or unreturned security access card; a $5 charge to renew a security access card and a $30 charge for fingerprinting but no security card is issued. (Consent Agenda C) Approved 3-0

165. Authorize the executive director to extend a contract with VanderVeen Family Transport of Bellingham for on-call disposal of leachate from the Bellingham woodwaste landfill site? A leachate management system has been construction at the woodwaste landfill. The treated leachate will be discharged into a stormwater retention pond and later Airport Creek. VanderVeen will be backup in case there are problems with the new system. Any hauling will be at the same price ($0.0162 per gallon) as 2010. The contract runs from 1/1/2011 to 6/30/2011. (Consent Agenda D) Approved 3-0

166. Authorize the executive director to spend $77,381 for Bellingham airport parking lot equipment from Entrance Controls of Tukwila? The sole-source justification form listed Entrance as the exclusive state vendor for the equipment. Entrance will provide and install barrier gates, ticket dispenser, exit verifier, fee computer and miscellaneous equipment. (Consent Agenda E) Approved 3-0

167. Authorize the executive director to spend $35,397 for a 2,500 gallon diesel fuel tank ftom Northwest Fuel Systems of Kalispell, Mont.? The existing 500 gallon tank no longer has the capacity to provide the airport with its diesel needs and maintain reserves required by the federal government. Northwest Fuel Systems submitted the sole bid for the tank. The installation of the tank will bring total costs to $60,000. (Consent Agenda F) Approved 3-0

168. Authorize the executive director to sign a $27,493 contract (amendment #3) with Aspect Consulting of Seattle for the Northwest Fuels demolition and soil remediation project? This project addresses the remediation of contaminated soil and groundwater at the Northwest Fuels site. A bulk fuel terminal operated at 2800 Roeder Avenue from the 1930s until 2007. Tenants at the site have included Shell Oil (1935 to 1969) and Northwest Fuel Company (1969 to 2004). In early 2002, Northwest Fuels merged with another company to form Transmart Petroleum. Federated Insurance will pay for ninety percent of the cleanup, $1,011,774 and 50 percent of the remaining costs can be recovered under a state grant program. Shell Oil is still liable for any remaining contamination removal costs after site remediation. This amendment brings the total contract to $280,281. (Consent Agenda G) Approved 3-0

169. Authorize the executive director to sign $25,000 contract (amendment #1) with Granite Construction of Bellingham for repairing, sealing, coating and restriping port property? The work involves the Bellingham airport, Squalicum Harbor, Fairhaven and Blaine. The reason for the amendment was the discovery beneath old asphalt of decaying material, requiring removal, deeper excavation and additional fill material. This amendment brings the total contract to $244,973. (Consent Agenda H) Approved 3-0

170. Authorize the executive director to sign a $59,819 contract with Bennett Engineering of Bellingham to perform the Bellingham airport landfill monitoring and reporting services for 2011? The Whatcom County Health Department issued the permit for the closure of the landfill site (see vote 165). It is anticipated that post-closure monitoring, water sampling and reporting will be required for 15 to 20 years. Bennett will conduct monthly landfill cover inspections, perform quarterly water sampling, gas monitoring and file quarterly reports. Bennett will also sampling and reporting as required by the Pollutant Discharge Elimination System. A contingency fee of $5,981 brings the total to $65,800. (Consent Agenda K) Approved 3-0

171. Authorize the executive director to sign a contract extension with Standard Parking Corporation of Chicago for the management of pay parking lots at the Bellingham airport? The original contract was approved at the 4/3/2007 meeting, #51, and amended at the 8/19/2008 meeting #10. The company staffs four parking lots and operates three shuttle busses to ferry passengers from the lots to the terminal building. The contract expires on 12/31/2010; the extension runs from 1/1/2011 through 4/30/2011. In January, a request for proposal will be advertised for the future operation of the parking lots. (Consent Agenda L) Approved 3-0

172. Authorize the chief financial officer to open a property insurance claim for losses caused by a storm on 11/20/2010? Wind and cold weather caused damages to the shipping terminal warehouse and bulkhead, Arrowac pier, Coast Guard bulkhead, BCT pier 2 and 3, airport hanger sanding and sand shed doors. The insurance policy carries a $25,000 deductible; damage is estimated at $200,000. (Consent Agenda M) Approved 3-0

173. Adopt tariff #800 for the Bellingham Shipping Terminal? The vote also rescinds tariff #700 that was approved in October, 1998. Georgic-Pacific and Intalco stopped exporting cargo in 2000, resulting in a precipitous drop in shipments. Since that time cargo shipments have been bleak. The tariff lists general rules and regulations; definitions and schedules of miscellaneous charges; labor rules and rates; schedule of rates and vessel berth reservations. (Action Item 2) Approved 3-0

174. Authorize the executive director to sign an agreement with the city of Bellingham, Whatcom County and the Industrial Development Committee regarding a coordinated approach to funding and contracting with economic development service providers? The port is committed up to $125,000, the city of Bellingham up to $105,000 and Whatcom County up to $225,000. The agreement will increase collaboration and focus on core services through 2013. (Action Item 3) Approved 3-0

175. Authorize the executive director to sign an agreement with the Innovation Resource Center for 2011-2012? The Northwest Economic Council formed the non-profit corporation to connect start-up business with resources to help them grow. The port will commit $70,000 from the Industrial Development Corporation budget for 1/1/2011 through 12/31/2012. (Action Item #4) Approved 3-0

176. Authorize the executive director to sign a $33,496 agreement (amendment #1) with the state of Washington for a detailed energy audit? At the 5/4/2010 meeting, vote #73, the commission approved an agreement with the state of Washington for a energy/utility conservation audit that was free. The McKinstry Energy Services of Seattle did the preliminary energy audit and identified potential energy-saving measures. If he port decides not to implement any of the energy conservation measures in the detailed audit the above amount of money will be paid to McKinstry. If the port decides to proceed with implementation of the energy saving means then the money will be applied to the design and installation of the improvements and McKinstry will guarantee the energy savings. (Action Item #5) Approved 3-0

177. Authorize the executive director to spend up to $33,000 to purchase a small vacuum sweeper? A federal stormwater permit for the airport requires paved surfaces to be vacuumed quarterly to protect water quality. The sweeper will also be used at other port facilities to reduce the need for leaf blowers. (Action Item #6) Approved 3-0

178. Authorize the executive director to sign an agreement with Yorkston Oil Company, Thomas Yorkston, Exxon Mobil and Chevron U.S.A. for a remedial investigation at 2801 Roeder Avenue? The port has owned the property since 1931 and leased the site to: Petroleum Navigation Company (1931 to 1945), Whatcom Petroleum Company (1931 to 1936), Signal Oil Company/Standard Oil of Exxon Company USA (1975 to 1977) and Yorkston Oil Company (1977 to present).California (1937 to 1967), Humble Oil and Refining Company (1975 to 1977). Environmental investigations have confirmed hydrocarbons in soil and groundwater at concentrations that require action under the State Model Toxics Control Act. The cost of the remedial investigation is estimated at $62,850. The port is responsible 10 percent ($6,285) of the cost, Exxon Mobil 12.6 percent, Chevron 36.9 percent and Yorkston 40.5 percent. (Action Item #7) Approved 3-0

179. Approve an option for a commercial lease agreement with Community Studio LLC to potentially develop and construct an urban village on approximately five acres in the Blaine Wharf District? During the 10 month lease, the company owner Kathleen Hill will investigate the feasibility of constructing the mixed use, water oriented facility. If the company is able to obtain financing and the demonstrate the ability to build the facility a 50 year lease with a 30 year renewal option will be signed. (Action Item #8) Approved 3-0

180. Authorize the executive director to sign contracts for $1,488,168 to implement the 2011 employee benefits program? The medical plan will increase by 10.7 percent in 2011. The port’s share is $1,368,528 for medical and $85,813 for dental and vision; $14,653 for life/accidental death/dismemberment; $16,863 for long-term disability and $2,311 for employee assistance. The employees monthly share is $33.64 and for families it is $103.69. The medical costs do not include a broker fee of $23,438. The broker’s fee is $25,609. (Action Item #9) Approved 3-0