August 2010
Watching Government
Port of Bellingham Commission
Compiled by David Camp
Action Taken at June 1, 2010 Meeting
Shall the commission
84. Authorize the interim executive director to apply for a $32,050 state grant for Weldcraft Steel & Marine? The state reimburses the port for 50 percent of eligible costs to complete the remedial investigation/feasibility study through the Model Toxics Control Act. At the 5/7/02 meeting, vote number 48, the commission authorized a contract with Landau Associates for a remedial investigation/feasibility study of the uplands at the former Weldcraft Steel & Marine site. The purpose of the study was to find environmental damage and cleanup requirements under the Model Toxics Control Act. The contract with Landau has been amended 15 times. The first state grant for $910,294 was received at the 7/1/03 meeting, vote number 52. Additional state grants were received at the 1/18/05 meeting, vote number 21, and the 5/2/06 meeting, vote number 60. (Consent Agenda C) Approved 3-0
85. Authorize the interim executive director to apply for a $32,050 state grant for the I&J Waterway? The state reimburses the port for 50 percent of eligible costs to complete the remedial investigation/feasibility study through the Model Toxics Control Act. At the 11/16/04 meeting, vote number 117, the commission approved a $249,470 contract with the Retec Group of Concord, MA for a remedial investigation/feasibility study of the I&J Waterway. Retec completed 90 percent of the work in 2006. At the 3/3/09 meeting, vote number 40, the commission authorized an $18,006 contract with Anchor Environmental of Seattle to complete the remedial investigation/feasibility study of the I&J Waterway. A 10 percent contingency fee brought the total contract to $19,807. (Consent Agenda C) Approved 3-0
86. Authorize the interim executive director to obtain permission from the state of Washington for additional scope of work to the Central Waterfront site? At the 9/5/06 meeting, vote number 98, the executive director was authorized to accept a state grant to complete the remedial investigation/feasibility study of the Central Waterfront site. The contract for the study was awarded to The Retec Group of Concord, MA, at the 6/6/06 meeting, vote number 69. The state reimburses the port for 50 percent of eligible costs to completed the RI/FS through the Model Toxics Control Act. (Consent Agenda D) Approved 3-0
87. Authorize the executive director to award a $380,784 contract (amendment #1) to American Building Maintenance of New York for janitorial services? This contract is for 30 port facilities, two more than the previous contract. The contract plus contingency fee approved at the 6/2/09 meeting, vote number 88, was $386,342. This contract runs from 7/1/10 through 6/30/11 and includes a $65,000 contingency fee for a total contract of $445,784. (Consent Agenda E) Approved 3-0
88. Authorize the sale of surplus vehicles and equipment? Items with an estimated value of more than $1,000 are: Snowblast snow blower $2,000; 2001 Ford Taurus $1,500; 1996 Ford van $1,500; 14 foot Sander Box $1,000; 1991 Chevy pickup with canopy $1,000; and 1996 Ford F250 truck $1,000. The total estimated value of surplus items is approximately $9,600. (Consent Agenda F) Approved 3-0
89. Authorize the interim executive director to sign a contract not to exceed $20,000 with Beckwith Consulting Group of La Conner for a Birch Bay community tourism study? This study is part of the Small City Economic Development fund. The small city portion was approved at the 4/6/10 meeting, vote number 60. This vote is for the unincorporated county project. (New Business 1) Approved 3-0
90. Authorize the interim executive director to spend $68,407 to purchase two modular units from Pacific Mobile of Chehalis for the Bellingham airport? In order to relieve overcrowding for passengers waiting for their flight, the two units will add space for 100 more seats to the existing 267 seats. The sole-source justification form listed that no other vendor is able to keep within Washington code and preserve the Gold Seal required for the permitting. A contingency fee of $6,593 brings the total contract to $75,000. (New Business 2) Approved 3-0
91. Authorize the interim executive director to sign an agreement with Snohomish County for the loan of an aircraft rescue and fire fighting vehicle? The Bellingham airport has two vehicles required by the Fire Index “C” classification. When one vehicle is out of service for repairs or maintenance, the Snohomish County loaner will be the standby vehicle. At the 3/16/10 meeting, vote number 52, the commission voted to purchase a standby vehicle that is expected to be delivered in January or February 2011. The contract runs from 6/1/10 through 5/31/11 with a one-year extension. (New Business 3) Approved 3-0
92. Authorize the payment of $60,208 to the state of Washington for two aquatic lands harbor leases? The state issued two leases to Georgia-Pacific for the treatment lagoon known as the Aerated Stabilization Basin. In 2005, the port of Bellingham acquired the treatment lagoon and has been using it for stormwater treatment and leachate from the airport woodwaste landfill. Port staff has been in discussion with G-P and the state concerning use of aquatic lands. This payment from 11/2/09 through 11/2/10 is in anticipation of an agreement with G-P on the site within the next 90 days. (New Business 4) Approved 3-0
93. Authorize the interim executive director to award the low bid of $184,422 to Stouder Construction of Fernale for a leachate management system at the airport woodwaste landfill? Whatcom County Health Department is supervising the woodwaste landfill closure. The landfill is listed by the state of Washington as a hazardous waste site. Leachate from the landfill is currently being trucked to the G-P treatment lagoon. The port plans on closing the treatment lagoon to leachate dumping and turning it into a marina. Bennett Engineering is working on a plan to construct a pump station and dispose of treated leachate in the city of Bellingham’s sewer system. The work was advertised and six bids were received. A contingency fee of $27,663 brings the total contract to $212,085. (New Business 5) Approved 3-0
94. Authorize the interim executive director to spend $186,371 for Bellingham airport parking lot equipment from Entrance Controls of Tukwila? The sole-source justification form listed Entrance as the exclusive state vendor for the equipment. Entrance will provide and install six barrier gates, one ticket dispenser, credit card verifier and fee computer, two attendance booths and one scan net upgrade for phase four of the parking lot upgrade. (New Business 6) Approved 3-0
95. Authorize the interim executive director to sign a $317,573 Contract (amendment #2) with URS Corporation of San Francisco for the Bellingham airport terminal expansion project? The terminal will be expanded from 26,000 square feet up to 86,000 square feet. This amendment takes phase one drawings through the bidding phase and makes recommendations on airport signage. The initial contract was approved at the 3/3/09 meeting, vote number 47, and amended at the 4/6/10 meeting, vote number 62. This vote brings the total amended contract to $1,131,083. (New Business 7) Approved 3-0
96. Authorize the interim executive director to sign a transfer of electronic files agreement with CollinsWoerman Consulting Group of Seattle? CollinsWoerman has been working on the final master plan for The Waterfront District. The writing and formatting for the master plan is being completed by port staff. Collins Woerman requested the file transfer agreement so the company will not be responsible or liable for revisions or alternation by port staff to CollinsWoerman electronic data. (New Business 8)Approved 3-0
Action Taken at June 15, 2010 Meeting
Shall the commission:
97. Modify a lease with the Urban Design Group? The Urban Design Group has leased 1,800 square feet at the Harbor Mall since 5/1/01 and the current lease expires on 6/30/11. The owner’s health problems and the weak economy have caused the Urban Design Group to be 90 days delinquent in lease payments since January 2010. The lease modification effective 6/1/10 reduces the premises from 1,800 square feet to 600 square feet and the monthly rent from $1,458 to $654. (New Business 1) Approved 2-0, Mike McAuley absent.
98. Authorize the interim executive director to sign a $41,018 contract with CivicPlus of Manhattan, Kan. for Internet web design, development, software, implementation, hosting and maintenance? The Port Commission directed staff to develop a new port website that would improve communications with the community and allow the community to more easily interact with the port. Fifteen firms responded to a request for qualifications; the proposals were narrow to three finalists. The port and a local outside technology consultant agreed on CivicPlus. A contingency fee of $6,000 brings the total contract to $47,018. (New Business 2) Approved 2-0, Mike McAuley absent.
